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The 10 Things You MUST Do If You’re Having a Tent Wedding from Brides.com

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As we head into Oklahoma’s most beautiful time of year, I think it’s fitting that we talk about one the very best ways to celebrate your big day in the great Oklahoma outdoors…with a TENT! Brides.com kicks off this series with their Top 10 take on tents.

There are plenty of reasons brides, grooms, and planners alike love tented weddings — the ambience, the cozy intimate air, and the whole party (and all the wedding décor) is safe from the elements! But erecting a wedding structure isn’t like putting together the tent you and your fiancé use when you go camping. It takes a lot of work, and requires just as much preparation and planning. For example: Love the look of a clear top tent? While a see-through structure (like the one above, decorated by famous planner Mindy Weiss) is great at bringing the outdoors in at your event, it also acts as a greenhouse, trapping warm air and posing a threat to those wilt-able flowers. Or perhaps you’re worried that your tent might be too big for your party size? Add warm lighting to make a massive tent appear cozy and intimate. To get started on planning your own canopied big day, take note of these 10 other need-to-know things about tented weddings.

1. A tent is an investment in your decor.

Renting a tent is expensive (starting at $1,500 for 100 guests), and you’re on the hook for all the décor, rentals, and equipment it takes to turn raw space into an inviting room.

2. Pick a model.

Pole tents have peaks, created by center poles, and are vinyl or sailcloth. Structure and frame tents have an open steel shell that can support heavy equipment like big speakers. Clear tops are sleek and modern.

3. Find the right spot.

 

Focus on the view and the scale of the tent in relation to the surroundings. (It shouldn’t swallow the entire plot of land!) And don’t forget to find a flat surface at least 10 feet from any building (for stakes).

4. Ask about your venue’s rules before you book. 

Can you stake directly into the ground? Are there noise restrictions? When can you start setting up? This one’s crucial because erecting a tent can take one to four days.

5. Reserve it early.

Rental companies have a limited supply of styles and sizes, so book one as soon as you finalize your date and have a good idea of the guest count — no later than six months before the wedding.

6. Get the proper size.

A tent that’s too big or too small can mess up the flow and vibe of your party. As a general rule, figure 18 square feet of tent per person for a seated dinner and dancing.

7. Have a rain plan — and don’t forget the walls!

In perfect weather, you can leave the tent open. But if you need to keep the outdoors out, have wall paneling ready and a plan that can be put into action quickly.

8. Consider flooring.

Grass is your cheapest option, but if you don’t want the ladies to ruin their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an affordable option) in a neutral hue

9. Think hard about the temperature.

 

Trust us: Nothing is worse than being trapped inside a tent with no AC in August. Depending on your date, you may need air conditioners or heaters to keep everyone comfortable.

10. Do a sound check.

Music will be nice and loud on the dance floor, but what about during dinner? Have your DJ or band do a test run to ensure that guests way over there can hear too.

If you’re ready to start “talking tent” for your big event, Party Pro Rents & Event is the one to call or email or visit online or in person. So many choices!

If you’d like to read more on Brides.com including this original article, you can click this whole sentence.

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Newsletter, Party Products, Real Wedding, Wedding Details

Party Pro is Hip at Dresser

Beards, bowties, suspenders, and a vintage VW converted to a photobooth – The Tyndall Wedding at Dresser Mansion was all hip and all gorgeous as you can clearly see from Wendy Bobarikin from Bobarikin Photography’s photos show. I particularly love the way Tulsa looks from Dresser with a tent in their fantastic backyard.

Dresser and Party Pro

Love this tent too? Give Party Pro a shout and they’ll you show lots and lots of ways for your next event to be as hip as this.

You can reach them at 918-622-8102 or at the Party Pro Rents and Events website

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Party Pro at Spain with EB2

Morgan Wooldridge, an Event Coordinator at EB2 Events was so kind to send over some photos from Kelley and Jonathan’s Spain Ranch wedding and we’re really glad they did!

EB@ at Sapin Ranch with Party Pro

Party Pro Rents and Events outfitted the already gorgeous reception area with furniture and linens and turned this country venue into the super swanky Spain Lounge. A special thanks to Redeemed Productions for bringing a camera along, to Ever Something for their florals and Daniel Weir Designs for the groovy drapery.

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Dressin’ it up at Dresser Mansion

Maegan & Mitchell are a very lucky couple. Not only did they get married very recently, but they got married at beautiful Dresser Mansion and had equally beautiful weather on the day of their wedding. But there’s more! Amanda from Picturesque Photos by Amanda captured amazing photos of their day and Party Pro adding in their elegant touches to make this gorgeous day even more perfect! I think it was a lucky day for everyone all around.

Party Pro Rents & Events at Dresser Mansion

Are you feeling lucky about your big day? I can tell you that when you call Party Pro and let them help you design your day, you’ll feel relieved, confident, excited AND lucky…because we’re here to help you make your day amazing. Give us a click and let’s get you started.

Corporate Events, Newsletter, Party Products

Brides of Oklahoma Issue Release Party

Brides of Oklahoma Fall/Winter 2017 Issue Release Parties

What a whirlwind it’s been since the release of our Fall/Winter 2017 issue! We’re head-over-heels seeing all of the posts coming in with mad love for our new cover bride (shout out: Rachel Photographs!) and all of the amazing weddings featured in the new issue! A few weeks ago, we had the opportunity to gather with Oklahoma’s wedding elite to celebrate and we had an absolute blast!

Party Pro Rents with Brides of Oklahoma

We kicked off our week-long party with a trip down the turnpike to hang with our favorite Tulsa vendors at Foolish Things Coffee Company! They had an amazing catering spread prepared for our shindig, and we definitely took advantage.  Ever Something Event Styling dressed the quaint little coffee shop with beautiful summer florals, while Party Pro Rents decked the space out with the cutest little bistro tables, a cozy lounge and serveware. Ms. Laura’s Cakes graciously provided the most delicious treats for our guests with a mini dessert bar, while Blue Label Bartending mixed up summer libations as a reprieve from the July heat. Ron Curtis Wedding Music for performed acoustically for us during the event, setting the mood for a happy celebration. Thanks to Katie Hadley Photography for capturing all the pretty little details for us to share with all of you!

We continued the celebration the very next night at Cole’s Garden in east Oklahoma City. After undergoing a major renovation earlier this year, we were excited to see the new digs. We loved the new covered veranda area that was perfect for our early evening event! C2 Catering killed it with the catering game, creating a mouth watering menu that left our guests (and team!) coming back for seconds. Forth and Floral dressed the outdoor space with adorable pops of floral and adorned wicker lounges provided by the one and only Mood Party Rentals. Our main source of entertainment for the evening was OKC Entertainment with their headliner Take Cover Band. These guys are seriously amazing and brought down the house! (Book them now!) The Sooner Valet team was lifesavers as always, parking our guests for us and assisting with distribution of the new magazine for our vendors! Thank you to Caroline Elizabeth Photography shooting this super fun night for us! We couldn’t have made it happen without the love from our amazing vendor community!

Photos by Katie Hadley Photography and Caroline Elizabeth Photography

Cheers to Fall Winter 2017!

To view this article on the official Brides of Oklahoma website, click this link.

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The Design Process – Interview with a Pro

Whitney Hewitt is a certified international event and wedding planner with Erica Weddings in Tulsa. In addition to having an impressive title, she also has an amazing eye for design and when you marry that design acumen to your wedding (did you catch that pun?), you get incredible results.

Erica Weddings-Gilcrease Wedding

 

Check out this post for more groovy photos from this event – Green with Envy 

I caught up with Whitney for a quick little interview on her process and some behind the scenes details on a recent wedding at Gilcrease Museum.

PP: How do you start the design process with a client? Do they have a vision or do you help them find one?

WH: If my client doesn’t already have a vision, I start the design process by asking a little bit about their home décor. It may seem strange to some but you’ll learn about if someone is a bit edgy, eclectic, classic, or vintage in style. Next, we typically talk about color palettes. If I have a bride that’s unsure on pairing colors, sometimes we hit up the paint sample swatch section of a local hardware store. (By the way, this works wonders for mismatching bridesmaid’s dresses!)

PP: This wedding at Gilcrease this Spring was like bringing the beauty of the Gilcrease garden indoors. How did that come about?

WH: The bride was really inspired by the beautiful tree line views from the wall of windows. She wanted to find a way to bring the outside in without being rustic. She mentioned to me that she wanted table design beyond just the flowers so we brought in the shades of green with the table runners and glassware from Party Pro Rents.

PP: What’s the biggest challenge for the brides who think they can “Pinterest” their way to the perfect wedding?

WH: Many brides have a difficult time envisioning more than one table on a room or the multiples of place settings. Pinterest can be great tool to see design played out on a small scale, however, a challenges I typically see is pulling all those details they like together in one large cohesive design and knowing where to find that cute candlestick or who can create a bouquet similar to that style.

PP: What’s your best advice to brides who are planning their wedding?

WH: Research your wedding pros before you book them. Check out their reviews online and ask around before booking someone. It seems simple but choosing the wrong vendor could really put a hiccup in your day. We might be biased but hiring a wedding planner that can alleviate your wedding planning stress should also be on the list.

Would you like to chat with Whitney some more and perhaps her plan your next soiree? Give her a shout by visiting Erica Weddings at Erica-Weddings.com or if you’d prefer to chat, 918-284-6974 or whitney@erica-weddings.com

Don’t forget to see the post with more photos from this event – Green with Envy 

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So you think you can’t have a tent?

I know, you’re probably like me and thinking, “I can’t have a tent in my backyard, it’s sloped and it’ll never be level…or safe.” But then I personally went out and saw this tent in this big backyard and my opinion changed completely. This yard was anything but level and it had huge hill (we’re talking sled-riding hill), but did that stop the engineering geniuses at Party Pro? Nope, they had this baby perfectly level and rock solid (I went inside and jumped to test it).

If you’re considering a tent but didn’t think it was possible, time to call the pros at Party Pro Rents & Events…& Tents and they’ll take good care of you! Here, allow me to help you out , 918-622-8102 or Toll Free 877-622-8102 (do people still charge tolls?)

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Kaleigh and Owen at Spain Ranch

Amanda Bringham of Picturesque Photos by Amanda fame celebrates the fantastically country wedding of Kaleigh and Owen at the marvelously country Spain Ranch.

We we would also like to give a shout out to Daniel Weir Design for the gorgeous florals, drapes and design. Our cowboy hat is off to you!

Have you considered adding a little country to your event? Give us a call or check us out online and we’ll set you up with everything except the hat and boots…or let us know and we can find those too!

Kaleigh-Owen